• North Sydney | $80,000–$100,000 + super depending on experience
• Monday–Thursday in the office, Friday WFH
• Genuine variety across EA, commercial support, sales admin, and operations

The role

We are partnering with a high-growth, infrastructure and media business that acquires and manages outdoor advertising assets across Australia.

They are seeking a highly organised, commercially minded EA to support the Australian Managing Director while providing hands-on commercial and operational support across deals, sales activity, and day-to-day operations. This role is roughly 50% EA and 50% commercial support – ideal for someone who wants variety, visibility, and to be a true right hand to a busy MD.

You will provide high-level executive support to the MD while helping keep commercial pipelines, proposals, and operational processes moving. You’ll be the trusted organiser, problem-solver, and first point of contact on the MD’s behalf.

Key responsibilities in this role include:

• Providing proactive EA support to the MD: managing diary and inbox, coordinating domestic and international travel, processing expenses, taking meeting minutes, and handling calls and enquiries in his “voice.”
• Supporting commercial and sales activity: preparing proposals and pitch decks, coordinating deal documents and finders’ fee agreements, researching property owners, sending lead letters, and assisting with email campaigns and newsletters.
• Managing sales and admin workflows: responding to incoming leads, conducting initial discovery, and updating CRM tools such as Pipedrive and related trackers.
• Overseeing financial and invoicing administration: sending and tracking invoices, approving and following up in finance systems, checking payments, and liaising with head office on queries.
• Coordinating office, IT, and operations: managing stationery and supplies, coordinating IT equipment and vendors, and ensuring smooth day-to-day office operations.
• Acting as a central stakeholder contact: engaging professionally with property owners, landlords, media partners, contractors, and suppliers on behalf of the MD and the business.

About you

You are a motivated, detail-oriented operator who enjoys being close to the action and supporting both an executive and the commercial side of the business. You’re comfortable in a fast-paced environment and confident juggling competing priorities.
You will bring:

• Strong EA/PA experience supporting a senior leader in a commercial, financial, property, or media environment.
• Excellent organisational and coordination skills with high attention to detail and follow-through.
• Strong Excel skills and solid PowerPoint capability.
• Financial literacy and experience with invoicing and basic financial processes.
• Clear, articulate written and verbal communication skills.
• A proactive, solutions-focused mindset with the ability to anticipate needs and operate with minimal supervision.
• Confidence managing multiple workstreams and deadlines in a small, growing team.

Nice to have (not essential):

• Experience in private equity, infrastructure funds, banking, M&A, or corporate finance.
• Background in real estate/property, media agencies, or advertising agencies.
• Experience working with international stakeholders.
• Degree-qualified with a few years’ experience in a commercial, operations, or EA role.

On Offer

• High visibility and direct access to the MD, with international exposure and involvement in live deals.
• A fast-paced, growth environment where the EA remit is expected to expand and evolve as the business grows.
• Genuine variety across EA, commercial support, sales admin, and operations.
• While there is no guaranteed, the business is scaling, and there will be opportunities to broaden your responsibilities and influence over time.

  
How to Apply: Please apply by submitting your resume (in Word format) via the "Apply Now" tab to be considered for the role.
What Next: Applications will be reviewed for this role, and only suitable applicants will be contacted. We also encourage you to visit our website and create a job alert that will immediately flag you when new opportunities appear https://www.alexanderappointments.com.au/job-alerts