• Location: Parramatta
• Employment Type: 3-month contract with possibility of extension or permanent opportunity
• Competitive Salary

About The Company
Our client is a leading government-owned property and urban development organization focused on delivering sustainable housing and community infrastructure projects across NSW. The organization manages complex developments spanning land acquisition, planning, design, construction, and stakeholder engagement, with a strong emphasis on creating long-term social and economic benefits for communities.
 
About the Role
An exciting opportunity is available for an experienced Project Administrator to support a major Project. Reporting directly to the Development Director, this role will play a critical coordination and administration function within the Development Management team.
 
The successful candidate will work closely with Development Managers across engineering, architecture, and planning disciplines. This is a highly collaborative environment requiring a proactive and organized professional who can confidently manage competing priorities, maintain high-quality documentation, and ensure timely coordination across stakeholders.
 
This role is ideally suited to someone with strong project coordination experience who can operate effectively within a structured, hierarchical, and process-driven environment. The position is focused on project administration and coordination with a strong emphasis on reliability, responsiveness, and quality of deliverables.
 
Key Responsibilities

• Provide high-level administrative and coordination support to the Development Director and Development Management team.
• Coordinate calendars, meetings, workshops, and stakeholder engagements across multiple project teams and metro sites.
• Prepare meeting agendas, take accurate minutes, track actions, and follow up on outstanding items.
• Assist with the preparation and coordination of reports, presentations, memorandums, and project documentation for senior leadership and stakeholders.
• Support the preparation of visually clear, professional, and easy-to-digest presentations and reporting materials.
• Maintain project documentation, governance records, filing systems, and document control processes.
• Assist with project governance administration, including governance structures, project delivery agreements, and reporting requirements.
• Maintain project schedules, action registers, and coordination trackers to ensure deadlines and priorities are met.
• Liaise with internal teams including engineering, architecture, planning, procurement, and delivery stakeholders to keep projects progressing.
• Support procurement coordination activities, ensuring stakeholders remain aligned with required timelines and deliverables.
• Keep senior leadership informed on project status, outstanding actions, risks, and priorities.
• Ensure all project records, correspondence, reports, and documentation are accurate, timely, and professionally presented.
• Assist in the preparation of weekly and monthly reporting for senior management.

Skills & Experience

• Previous experience in Project Administration, Project Coordination, or Team Coordination within property development, construction, infrastructure, or related industries.
• Experience supporting senior leadership and multidisciplinary project delivery teams within complex project environments.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• High attention to detail with a strong focus on quality, accuracy, and timely delivery of documentation.
• Confident communicator with the ability to coordinate across stakeholders and hold their ground in a professional manner.
• Strong written communication skills with experience preparing reports, presentations, meeting minutes, and project memorandums.
• Demonstrated ability to work effectively within a structured, hierarchical, and governance-driven environment.
• Understanding of project governance processes and project delivery frameworks is highly regarded.
• Proficiency in Microsoft Office Suite, particularly PowerPoint, Word, Excel, and document management systems.
• Reliable, proactive, and responsive approach to supporting project teams and leadership.

How to apply:  Please apply by submitting your resume (in Word format) via the "Apply Now" tab to be considered for the role.   

What next  Applications will be reviewed for this role and only suitable applicants will be contacted. We also encourage you to visit our website and create a job alert that will immediately flag you when new opportunities appear https://www.alexanderappointments.com.au/job-alerts